Invitation Letters & Visas : Conference Policy
If you need a travel visa to Japan, we will be glad to issue an invitation letter to support your visa application.
Letter of Invitation:
A Letter of Invitation is a proof that your paper submission and registration application are accepted by the conference committee board. It will be stated in English and may help with your visa application. However, it does not guarantee you a visa.
Letter of Guarantee:
A Letter of Guarantee is an individual/party who agrees to be legally and financially responsible for your staying during your visit in the country you’re going to.
Invitation letters will only be issued once your registration and payment have been completed.
Invitation letters will be sent by e-mail : firstname.lastname@example.org
In order to request an invitation letter, just e-mail us with the following data:
Please look at the list of countries that have the visa exemption agreement with japan.
If your country is included in the list, you will not be required for a visa when entering japan under normal circumstances.
If your country is not included in the list, you need to obtain a short-term stay visa (“tanki-shouyou visa” in japanese) from the embassy of japan in your country.
For those who require a visa, please note that the Organizing Committee has no control over the visa application process, or the decision of the visa adjudicator in the embassy or consulate. The conference cannot be responsible for actual visa issuances. The process length varies from individuals, you’re strongly advised to start your application as soon as you can.
Should your application be denied, We cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant.